CRM en CMS

CT Training

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See also the explanation of what you can use the content type blog post for in the article overview of content types.

The starting point is that the website is bilingual. This means that every piece of content on ru.nl is offered in both Dutch and English and therefore every content type must also be translated. Read more about this in the input instruction Translations.

Before you get started
  • To avoid duplicate (double) content, it is possible to add multiple training editions to one training where fields can be entered specifically for that start date.
  • Optionally, the following tabs can be added:
    • Programme
    • Teachers
    • Costs & Registration
  • If a tab is created, the information filled in under the content tab (back-end) is displayed under the 'General' tab.
  • If tabs are not used, they are not shown either.

Overviews

  • Two 'fixed' overviews for training courses with their own filter options have been built: Language courses and overview education for professionals. 
  • A training course always has only one search result, showing the different training editions/start dates. This works as follows when a visitor filters a 'fixed overview': 
    • if the visitor filters by cost, 3 start dates/editions may be found. These are shown in 1 search result, as there is also only one url. 
    • If there are start dates in March, April and May and the visitor filters by start month, this one search result will be visible in both March, April and May.

Please note: are there multiple training editions/starting dates? Then you need to manually delete the respective training edition after the date has passed!

Tab: Content
  • Go to content > add content
  • Click on 'Training

You always start editing the Dutch language version. Once you have completed and saved the required fields, you will be given the option to create a translation. Is the content to be offered in English only? Then change the language version to English under 'Language' before you start entering.

Field Description
1. Title*

Name of course, training or postgraduate training
2. HERO Big image shown on top of the page.
3. TEGEL Featured image will be used in overviews, social sharing and search results.
Always add a Tile image
4. Description* Short promotional description, shown as an introduction.
Do not use links, headings, bold or italics in introduction
5. Summary* Short promotional description limited to 250 characters.
Shown in (search) summaries and on map views. Read about a good summary.
6. Body

The detailed description of the course, training or education.
Information on dates, costs, number of participants, etc. can be added elsewhere.
7. Sections

Add additional paragraphs if required (banner, content, image, media and text, microstories, testimonial, columns, video).
Keep content limited to avoid the page becoming too long.
5. Type of education*

Select the type of education: course, training, e-learning, coaching programme, module, course, master class, summerschool, training, etc.
Used as filter option in central overview 'education for professionals' 
6. Level Optional: select the level of the course: Beginner, intermediate or advanced.

Shown in fact sheet and used as filter option in central overview 'language training'
6. Study hours 

Number of study hours participants have to invest in education.
Shown in fact sheet
7. Study load (ECTS)  Study load in number (ECTS)
Shown in fact sheet
8. Study duration Field for future disclosure of offerings for professionals in national portals. Not shown.
9. Result If applicable, select which final result the participant can achieve after completing the education.
Shown in fact sheet and used as filter option in central overview 'education for professionals'
10. Accreditation Add Accreditation organisation and accreditation points if applicable. It is possible to add multiple organisations with different points. It is also possible to fill in 'application submitted' under Accreditation
Shown in fact sheet
11. Entry requirements Fill in the entry requirements or required prior knowledge (including starting level of the target audience).
Shown in fact sheet
12. Contact information Add contact information
Shown as a separate contact block, under factsheet
13. Organisation

The organisational unit which provides the training.
Shown in fact sheet and used as filter option in central overview 'education for professionals'

Forms

Three forms can be added to the content type training:

  1. Application form
  2. Keep me informed form
  3. Request brochure or quote (or custom title)

Depending on a number of conditions, buttons are automatically displayed at the top of the page (below the introduction, above the tabs).

1. Application form

Add a Drupal form (internal form) or link to external form if visitors can already sign up/register for education. If registration is not possible (yet) then leave it at 'No value'.

  • External form
    • Add the link to the external form. 
    • A button with title 'Apply' is shown at the top of the page (under introduction).
    • Button leads visitor directly to external form.
  • Internal form (Drupal form)
    • Add link to Drupal form.
    • A button is shown at the top of the page (under introduction) with title 'Apply'.
    • Form is embed at bottom of page (with drop-down), unless 'costs and admission' tab is activated. Then the form is shown there'. 
    • The 'Apply' button directs visitor directly to (unfolded) form. 

Below settings for web form, you can indicate whether the registration form is open or closed, or schedule a period during which interested parties can register via the form.

2. Keep me informed form

Add a Drupal form (internal) or link to external form so that interested parties can be notified of new start dates. If this is not applicable then leave it at 'No value'.

  • External form
    • Add the link to the external form. 
    • A button with title 'Keep me informed' is shown at the top of the page (under introduction).
    • Button leads visitor directly to external form.
  • Internal form (Drupal form)
    • Add link to Drupal form.
    • A button is shown at the top of the page (under introduction) with title 'Keep me informed'.
    • Form is embed at bottom of page (with drop-down), unless 'costs and admission' tab is activated. Then the form is shown there'. 
    • The 'Apply' button directs visitor directly to (unfolded) form. 

Below settings for web form, you can indicate whether the registration form is open or closed, or schedule a period during which interested parties can register via the form.

3. Request brochure or quote form

Add a Drupal form (internal) or link to external form so that interested parties can be notified of new start dates. If this is not applicable then leave it at 'No value'.

By default, the text displayed on the button is: 'Request brochure', but it is possible to enter your own button text (for example: Request quote or Schedule your intake interview).

  • External form
    • If applicable, enter the text displayed on the button in the front-end instead of the default text 'Request brochure'.
    • Add the link to the external form. 
    • A button is shown at the top of the page (under introduction) with the title 'Request brochure' or the title entered under button text.
    • Button directs visitor directly to external form.
  • Internal form (Drupal form)
    • If applicable, enter the text displayed on the button in the front-end instead of the default text 'Request brochure'.
    • Add link to Drupal form.
    • A button is shown at the top of the page (under introduction) with the title 'Request brochure' or the title entered in the button text. 
    • Form is embedded at the bottom of the page (with drop-down menu).Button leads visitor directly to (unfolded) form.

Below settings for web form, you can indicate whether the registration form is open or closed, or schedule a period during which interested parties can register via the form.

Field Decription
1. Mor information

Add a link to page where visitor can find further information.
Displayed below body text, above start date(s).
2. Downloads Add a download if necessary (brochure, terms and conditions, etc.)
3. Intellectual property Field is not displayed
4. Sorting date Leave blank.

By default, CT training is shown in overviews at the start date, but here you can set a different date for long-running training. 

  • As soon as a sort date of a training course is in the past, it is filled with the next future start date.
  • If no next future start date is found, the sort date is made empty.
Tab: Training edition

To avoid duplicate content, it is possible to add multiple training editions to one training course. Per start date, the following can be entered: start date, unique code, educational method, language, number of sessions, meetings, costs, hide costs, explanation of costs, discounts, VAT-free, intake interview, maximum number of participants, deadline registration, location(s), city, teacher(s).
All completed information is displayed under a 'drop-down' on the training page (if applicable: on the general tab).

  • Click on Add Training Edition

Please note: are there multiple training editions/starting dates? Then you need to manually delete the respective training edition after the date has passed!

Field Description
1. Start date

If applicable, enter the start date (and start time).

If this field is left blank: the text 'to be determined' will be displayed below 'start date'
2. Start date

Comment on the start date if necessary.
For example: The number of sessions and the start date will be determined in consultation with you.

Keep it short and factual: extensive explanations can be given on the 'Programme' tab.
3. Unique code If necessary, provide a unique code of this training edition that visitors can refer to when they contact you.
4. Educational method Combination of physical and online, physical, online
5. Main language Main language during course
Also shown as a label in search results
6. Number of sessions If applicable, enter the number of sessions (number)
7. Sessions If applicable, enter the dates and duration of the meetings. Click add item to add additional meetings.
8. Costs* Enter an amount. Leave at 0.00 to show the word 'Free' in the front-end.
9. Hide costs This checkbox allows you to hide the costs on the training page. Then the amount entered will only be used when filtering in overviews.
10. Clarification of costs

Fill in an explanation if necessary.
For example: the cost of customisation depends on your requirements. Please therefore ask for a quote.
Keep it short and factual: extensive explanations can be given on the 'costs and admission' tab.
12. Discount

If applicable, fill in any discount possibilities.

Keep it short and factual: extensive explanations can be given on the 'costs and admission' tab.
13. Vat-free

Check if applicable.
Displayed as follows: Exempt from VAT: Yes
14. Intake Check if applicable.
Displayed as follows: Intake: Yes
15. Maximum number of participants If applicable, enter the maximum number of participants (number).
To inform interested participants: registrations are not tracked, if training is full you need to update the content yourself.
16. Deadline registration If applicable, add a registration deadline. When the date expires, the register button will no longer be displayed unless there is another edition to register for.
17. Location(s) Select a location from the Drupal database or add an external location: name location and optional link.
18. City If applicable add city to specify location
19. Teacher(s) Select an employee of Radboud University or add a guest lecturer. Employees are displayed including a link to profile page (if created by employee)
Tabs: Programme, Teacher(s), Costs & Admission

If a lot of information/explanation is necessary to explain the course, training or education offered, it is possible to add (one of) the following 3 tabs:

  1. Programme
  2. Teachers
  3. Costs & Enrolment

On the Teachers tab, for example, you can use 'Add content' to retrieve Radboud University staff from Drupal and display them.

By using the 'Two columns' option, it is possible to link, for example, a document with the 'full study programme'.

The title of the different tabs can not be changed. The tab can be activated by checking 'Show tab'. This makes it possible to prepare content for a published training course but not yet show it.

Note: If 'Show tab' is selected then the tab is also active in the English translation. You cannot turn this off for one translation.

Tab: Metadata

On the Metadata tab, you can add metadata to your training. Read more about the importance of this information in the article Metadata.

  • In Drupal, fields that apply to all languages are hidden to avoid conflicting changes. If the original language of the contenttype is Dutch, you need to edit the metadata fields on the original language form.
  • The combination of the selection target group determines in which agenda overview(s) the training will be shown 'automatically'. There are overviews that are filled automatically based on metadata, in addition, using page type 'list page', a training overview can be generated manually.
    Read more about combinations and where CT training will be shown in the articles CT Events and CT News item.
Field Description
1. Audience

Select the target group that can participate in this education.

Please note: depending on audience selection, the training will/will not be shown in the calendar for employees or students. For more information, see the article Event overviews.
2. Channel* Check: website.
Radboud Recharge: we are still working on the connection with Radboud Recharge, instruction follows.
3. Show on corporate overviews If the training should also be shown in the corporate calendar, please submit a request via [email protected].
4. Training Channels

Determine in which overviews education should be shown:

  • Language trainings 
  • Trainings for professionals (continuing education, postgraduate education, education for teachers in VO, etc.)
5. Language of Language training

Select the language course language.
Used as filter option in central overview 'language courses'
6. Type of language training Select the type of language training: group course, tailor-made course or coaching, workshop
Used as filter option in central overview 'language courses'
7. Keyword

Used to compile a lists of all trainings tagged with this keyword. You can have a keyword added to the list by the taxonomy manager.
8. Discipline

Can be used to compile list of all trainings tagged with this discipline.

Read more in article Page: List page (overview)
9. Areas of interest Choose the area(s) of interest for this training course here.
Wordt gebruikt als filteroptie in centrale overzicht 'Education for professionals'
10. Theme

Can be used to compile a list of all trainings tagged with this theme.
Tab: Section

Select the section to which the training belongs. When selecting a section, the URL of the training is related to the section. Also, the training is displayed in the theme of the selected section.
By default, 'Corporate' is checked.

Tab: SEO

The SEO tab appears on every content type. The tab is partially populated from other fields of the content type. Still, it is wise to see if you can improve the SEO information. 

  • Click save.
  • The 'title' and 'summary' fields in the SEO tab are generated from the information entered on the content tab. 
  • Read what improvements you can do in the input instructions for SEO (tab).
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